1.11.1.1. Feedback of mission status¶

After sending the orders to your Android mobile, it is possible to obtain their status and changes in real time. With this active status updates option, you can view the status of each order, via colored dots. Each dot color corresponds to a different order status. Those dots are visible at the stops on each tour. (Fig. 1.114.) The colors correspond to the following status:

• Blue: Scheduled

• Yellow: Started

• Green: Finished

• Red: Rejected

• Gray: Suspended

It is possible to activate the stops according to their status. The filters are proposed according to the statuses reported by Mapotempo Live. By default, “Suspended” status is missing from the list. For example, you can filter the stops with Rejected status. Only stops with that dot will then be active. However, stops with another status will be disabled. In other words, these stops will be unchecked and not taken into account in the tour. Via this option, it is possible to modify the assignment of stops on each vehicle in real time and to restart an optimization. If a vehicle A is available at the end of the tour, it is possible to assign the unscheduled stop of another vehicle B to it.

1.11.1.2. Management of your missions¶

You can view the current mission via the “Status of the current order” button. You can modify your route via the “Instructions” button.

• Click on a specific mission, then on “Start” to suspend the initial instruction and start this new mission.

• Click on an in-progress order; you can suspend / resume / cancel this mission via options

1.11.2.1. Introduction¶

1.11.2.1.1. TomTom Tutorial for Schedulers¶

You have TomTom GPS devices or tablets to guide your people and a Mapotempo account to plan your routes. Mapotempo and TomTom Webfleet can be interfaced in order to simplify your activity, particularly through one-click export of your routes to your GPS devices. This help will guide you through setting up this connection.

Fig. 1.249

Fig. 1.249 Interface between the application and TomTom Webfleet.

Four steps are needed to allow Mapotempo-TomTom interface and one-click export of your optimized routes to your TomTom devices:

1. Create a new TomTom Webfleet user dedicated to your scheduler.

2. The scheduler receives an account creation and confirmation email.

3. The scheduler connects Mapotempo and their new Webfleet account.

4. The scheduler exports their routes from Mapotempo to the targeted GPS devices.

TomTom hardware and the Webfleet platform impose some technical limitations:

• A destination is limited to 500 characters: This includes all information such as name, reference, coordinates, quantity, time etc.

• The firmware of Pro terminals is limited to 150 destinations per route.

1.11.2.2. Create a new TomTom user¶

Log in to your Tomtom WebFleet account with your administrator credentials Fig. 1.250.

Fig. 1.250 Signing in to the TomTom account.

In order to interface Mapotempo, you must create a new dedicated user. Click the “More” tab, then “Users”, and “New” to create a new user Fig. 1.251.

Fig. 1.251 Creating a new user on TomTom WebFleet.

Your scheduler requires the “Expert” profile in order to be able to edit certain information. Fill in your scheduler’s identifiers and email; click on «Save» Fig. 1.252.

Fig. 1.252 Scheduler settings.

Your scheduler’s profile must then be set up.

Via “Advanced Settings” in the “External” tab, check “Access to the Webfleet.connect interface” then “ok” to confirm Fig. 1.253.

Fig. 1.253 Validating the scheduler profile.

A confirmation email is sent to your scheduler’s mailbox Fig. 1.254.

Fig. 1.254 Sending a confirmation email to your scheduler

The new user is visible in your user list and waiting for confirmation by email Fig. 1.255.

Fig. 1.255 Users list.

You can log out of your Webfleet admin account.

1.11.2.3. Confirmation email¶

On receipt of the confirmation email, follow the instructions given Fig. 1.256.

Fig. 1.256 Receiving the confirmation email.

Log in to Webfleet with new scheduler credentials Fig. 1.257.

Fig. 1.257 Logging in to Webfleet with new scheduler credentials.

Choose a permanent password. The account is confirmed by this affirmation of password and will have access to the vehicles of his group Fig. 1.258.

Fig. 1.258 Choosing a permanent password.

1.11.2.4. Mapotempo-Webfleet gateway¶

Then log in to https://app.mapotempo.com with your credentials Fig. 1.259.

Fig. 1.259 Signing in to the app.

Go to Global Settings> TomTom WEBFLEET. Fill in the new WebFleet IDs and your password, click on “Synchronize”, then “Save”. TomTom WebFleet information is imported and now available on the application. Fig. 1.260.

Fig. 1.260 Connect Mapotempo to the Webfleet account.

Because of the synchronization, your GPS device number 1 in Webfleet is attached to vehicle 1 in the web application, and so on. The assignment of the GPS can be adjusted if necessary in the page specific to each vehicle Fig. 1.261.

Fig. 1.261 Assigning your TomTom to the vehicle.

1.11.2.5. One-click export of your routes¶

On Mapotempo, in “Plans”, access a plan. To the right, in the control panel, an export icon is visible:

1. to export all your routes

2. to export each route individually Fig. 1.262.

Fig. 1.262 Exporting the plan.

Click the export icon, then click “Send to TomTom as orders” to export your routes to your TomTom GPS device. Fig. 1.263.

Fig. 1.263 Sending orders to the TomTom GPS device.

Your orders are transmitted via TomTom Webfleet to your TomTom GPS devices. You can view these orders in “Orders” or on each of your vehicles. All the orders, the date, the time of sending, and the associated vehicle are visible. Your worker on the ground has the same controls on their TomTom GPS device. Fig. 1.264.

Fig. 1.264 TomTom

1.11.2.6. Feedback of mission status (in option)¶

After sending the orders to a TomTom GPS device, it is possible to obtain their status and updates in real time. Each action performed on the GPS devices will be reflected directly on the route(s) in the plan. With this option of active status feedback, you can view the status of each order via colored dots. Each colored dot corresponds to a different order status. These colors are visible at the points of each route. Fig. 1.265.

Fig. 1.265 Viewing the status of each order.

The colors correspond to the following status:

• Blue: Scheduled

• Yellow: Started

• Green: Finished

• Red: Rejected

• Gray: Suspended

It is possible to activate the stops according to their status Fig. 1.266.

Fig. 1.266 Filtering route stops according to the order status

Filters are available according to the status fed back by TomTom GPS devices. By default, the “Suspended” status is absent from the list.

For example, you can filter stops with rejected status. Only stops with the dot will be activated. On the other hand, stops with a different status will be deactivated. In other words, these stops will be unchecked and not taken into account in the route.

Via this option, it is therefore possible to modify the assignment of points on each vehicle in real time and restart optimization. If a vehicle A is available at the end of the route, it is possible to assign an unscheduled stop from another vehicle B to it.

1.11.2.7. Driver: getting Started with GPS device¶

The following two sections are intended for staff on routes. After reading, you will be able to see your mission orders on your TomTom GPS device and navigate to your GPS-assisted destinations.

1.11.2.7.1. Prerequisites¶

• Software and Services: we assume that your scheduler has a TomTom WebFleet subscription, that they have connected your GPS device to TomTom WebFleet, and have interfaced the planning application (Mapotempo) with TomTom Webfleet.

• Hardware: this tutorial is based on TomTom PRO-52xx-72xx devices. To reset your TomTom to its default configuration, go to: Settings > Systems > Reset and confirm the reset. Fig. 1.267.

Fig. 1.267 Changing the account definition.

1.11.2.7.2. Start your TomTom GPS device¶

Navigation control: the “Maps / Navigation” modes are accessed by clicking on the arrow icon.

WebFleet Buttons: turn on your GPS device, wait a few minutes. When you use the WebFleet Fleet Management Solution, the WebFleet menu appears on the left side of the screen Fig. 1.268:

Fig. 1.268 Navigate on the TomTom GPS device.

The following buttons allow you to manage your mission and instructions.

1. “Active Driver Feedback” gives you tips for economical driving.

2. “Job status” indicates your work status: active on delivery, active on break, off (off work).

3. “Status of the current order” command allows you to start navigation to the next waypoint of the route. Tap to declare the status of the current mission.

4. “Instructions” (or “Command List”) displays the list of destinations and the current instruction. The badge indicates the number of new and unread instructions. Tap this button to display the complete list of instructions. To go directly to a selected instruction, select the desired instruction and confirm.

5. “Messages” allows you to access your messages.

1.11.2.8. Driver: everyday use¶

1.11.2.8.1. Everyday use of TomTom WebFleet¶

Your scheduler has sent your mission orders to your GPS device. Turn on your GPS.

1. On receiving your missions, the (4) “Instructions” list (or “Order list”) button displays a badge with the number of destinations received.

2. Click on the order list icon.

3. In this list of orders, select and click on mission number 1 Fig. 1.269.

Fig. 1.269 Click on Mission #1.

4. Click “Start / Next” at the bottom right to start the route of the day and the first mission Fig. 1.270.

Fig. 1.270 Starting the route at the first point.

5. To start GPS navigation, return to the map using the “Back” arrow (a), then click on the navigation arrow (b) Fig. 1.271:

Fig. 1.271 Starting GPS Assisted Navigation.

1.11.2.8.2. Management of your missions¶

You can view the current mission via the (3) “Status of the current order” button. You can modify your route via the (4) “Instructions” button.

• Click on a specific mission, then “Start” to suspend the initial instruction and start this new mission.

• Click on an in-progress order; you can suspend / resume / cancel this mission via options

Fig. 1.272.

Fig. 1.272 Managing your missions.